Job Description

Job Summary

Seeking energetic, organized administrative assistant looking for long-term employment in a fast-growth, team-oriented atmosphere. Applicant should have a positive can-do attitude, be proficient in office administration/applications. Be excellent on the telephone and have an overall highly recognizable, people-pleasing demeanor. 

Applicant should be an organizational guru with a passion for the paperless office lifestyle. This person must be a virtual taskmaster, a doer, a checklist maestro, a good communicator and takes direction.

If this sounds like you, please email resume & cover letter to careers@jenniferfoley.ca.


Responsibilities and Duties

  • Transaction Management
  • Managing dates/deadlines specific to the transaction with all parties
  • Complete all office paperwork related to each transaction
  • Schedule appointments & coordinate/confirm with all parties
  • Manage multiple calendars
  • Paperwork (packets/uploading & editing photos)
  • Assembling misc. informational packets for clients, properties, and invitations.
  • Manage Databases
  • Import all transactions & update through closing including: dates, deadlines, and reminders
  • Keep all information related to transaction current (pending/sold)
  • Maintain & update schedules daily
  • Social Media: --Maintain Facebook & Instagram: gain followers, find resourceful information to post, and update our page about our business & success.
  • Maintain Blog: Weekly blog posts. Find content to post and gain followers.
  • Reports, Mailings, Misc.
  • Keep all mailing and data lists current (adding clients/removing returned mail)
  • Work with print shops, videographers, photographers to proof, tweak, and approve only highest quality.
  • Monthly & daily reporting - accuracy is essential.
  • Field phone calls and leads to set up appointments while agents are out of the office.
  • Schedule showings and prepare showing booklets for clients and agents.
  • No formal supervisory responsibilities in this position.

Qualifications and Skills

  • Must be organized, self-sufficient, and have excellent multi-tasking skills.
  • Strong written and verbal communication abilities & strong analytical skills
  • Ability to provide efficient, timely, reliable and courteous service to clients.
  • Ability to problem-solve and carry out general instructions in standard situations.
  • Microsoft Office Suite and general computer proficiency.
  • Decisions made with general understanding of procedures and company policies to achieve set

results and deadlines.

  • Positive disposition. Real estate license and/or general real estate knowledge a plus.
  • Extremely professional demeanor
  • Accurate spelling, grammar and punctuation
  • Familiar with using Mac Computer or willingness to learn
  • Availability Monday to Friday Days and able to work some weekends
  • Must possess strong time-management skills

Job Types: Full-time